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January 6, 2023

Sample Letter to End Contract with Vendor

Filed under: Uncategorized — Chris Chaten @ 1:58 PM

When it`s time to end a contract with a vendor, it`s important to do so in a professional and respectful manner. A well-crafted letter can not only help to minimize any potential legal disputes but can also leave the door open for future business opportunities. Here`s a sample letter to end a contract with a vendor:

[Your Name]

[Your Company]

[Your Address]

[City, State ZIP Code]


[Vendor Name]

[Vendor Company]

[Vendor Address]

[City, State ZIP Code]

Dear [Vendor Name],

I am writing to inform you that [Your Company] has decided to terminate our contract with [Vendor Company] effective [Date]. As per the terms of our agreement, we are giving [Notice Period] days` notice.

We have been satisfied with the quality of your products and services over the years. However, after conducting a review of our budget and goals for the coming year, we have decided to take our business in a new direction.

We appreciate the contributions that [Vendor Company] has made to [Your Company], and we wish you continued success. Please let us know what steps we need to take to ensure an orderly transition of our business.

Thank you for your understanding, and we hope to work with you again in the future.


[Your Name]

Copy Editor Note: When writing a letter to end a contract with a vendor, it`s important to keep the tone professional and respectful. Make sure to include the reason for terminating the contract and the notice period as per the terms of the agreement.

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